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Executive Assistant

Department: Product Development
Location: Santa Monica, CA

Beautycounter is a disruptive beauty brand that creates and sells safer, high-performing skin care and color cosmetic products. Our mission is to get safer products into the hands of everyone.  We work toward this mission by creating best-in-class products with ingredients that have passed our rigorous ingredient selection process.  We also work on market and policy initiatives to raise the bar of safety for the entire cosmetics industry.  We pride ourselves on our commitment to transparency.

The executive assistant provides high-level administrative support by managing a complex daily scheduling of meetings and calls, handling information requests, preparing expense reports, preparing correspondence, receiving visitors, and arranging conference calls.

To be successful in this role you will:

  • Manage executive’s calendar and ensure that very full days run smoothly, scheduling all meetings, conference calls, and other appointments in and outside the office.
  • Serve as a liaison between the executive and other staff members, external vendors and members of the public.
  • Coordinate travel arrangements for executive.
  • Be anticipatory of executive’s needs and ensure readiness.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Manage and coordinate executive email correspondence and respond on behalf of the executive when needed.
  • Track expenses and prepare bi-weekly expense reports.
  • Facilitate the invoicing and payments of select vendors as related to the various projects.
  • Serve as point-person for all team members to track project approvals, ensure open lines of communication, and contribute to a positive and creative work environment.

 Key attributes:  

  • Ability to communicate effectively both verbally and in writing.
  • Intensely organized and pro-active.
  • Excellent time management skills.
  • Ability to collaborate and work effectively with people at all levels of the organization.
  • Flexibility and ability to work in a fast-paced environment.
  • Technical Capacity.
  • Ability to work in high pressure situations.

 Qualifications:

  • Bachelor's Degree or similar and an interest in a career in the areas of design, creative communications, branding, or marketing.
  • At least 2-3 years of administrative experience, ideally working with an executive level leader.

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