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Accounts Payable Specialist

Department: Finance
Location: Santa Monica, CA

One by one, we are leading a movement to a future where all beauty is clean beauty. We are powered by people, and our collective mission is to get safer products into the hands of everyone. Formulate, advocate & educate- that's our motto for creating products that truly perform while holding ourselves to unparalleled standards of safety.

Why?

It's really this simple: Beauty should be good for you.

 

The Accounts Payable Specialist will provides support for department functions with specific responsibility for performing activities related to the accurate processing of authorized invoices.

 

In this role you will:

  • Responsible for the Company’s accounts payable function which includes accounting for the Company’s key inventory items and Company expenses
  • Review all invoices for appropriate documentation and approval prior to payment and ensure the efficient and timely payments of invoices which includes coding to the proper general ledger account
  • Reconciliation of the Accounts Payable ledgers to the General Ledger monthly, entering all invoices in a timely manner in order to ensure that the month-end close is complete and accurate, provide details related to fixed assets and prepaid expenses to Finance team or posting to the general ledger, reconciling the purchase clearing account, and providing accrual summary to the Finance team to ensure that all accruals are properly recorded
  • Match invoices to checks, print checks weekly and obtain all signatures for checks and distribute checks accordingl
  • Scan and maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies
  • Sort and distribute incoming vendor mail to various departments for approval and assist with other projects as needed

Qualififcations:

  • Bachelor’s Degree in Accounting, Finance or related discipline desired
  • 3-4 years accounts payable or general accounting experience
  • Experience with ERP systems SAP and Concur or other equivalent system experience
  • Ability to use Microsoft productivity software such as Excel andOutlook
  • 10-key by touch
  • Ability to multi-task and consistently meet all deadlines
  • Open to change and willing to learn new skills
  • Ability to follow up on pending issues
  • Excellent written and verbal communication skills
  • Strong organizational skills; must be detail oriented

 

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